November 15th, 2013
For the second year, the Xerox ColorQube 8570DN is ranked No. 1 in the “Best Laser Printer Reviews and Comparisons” by TopTenREVIEWS. The device received a score of 9.83 out of 10, highlighting features such as automatic duplexing, wireless network capabilities and high resolution.
You can read the review in its entirety here.
For more information about the ColorQube 8570, visit the printer’s product page on Xerox.com.
November 6th, 2013
A recently posted YouTube video provides a nice overview of the many productivity advantages delivered by the just-launched Phaser 3610 printer and WorkCentre 3615 multifunction printer.
July 22nd, 2013
By Shell Haffner, Manager, Desktop Product Marketing Team, Xerox Office and Solutions Business Group
It’s no surprise that IT plays an integral role in any business – so it’s critical to invest wisely in a product or service that will keep up with the demands of your business and deliver accordingly.
MSPmentor recently reported on a Spiceworks report that SMBs will invest more heavily in IT this year. Specifically, to increase IT budgets, they will invest in end-user hardware purchases and new cloud-based (and hosted) IT services, rather than hiring internal IT personnel.
These findings reflect the trend that SMBs are looking to do more with less – meaning they are trying to get more out of their current workforce by adding better, more reliable technology to their existing toolset.
If you are looking to take a similar approach, here are some tips to consider:
- Audit business practices: Take time to think about your business needs and goals to determine what technology you need to build an agile workplace. Start by taking a look around your office to see what areas need improvement and where you can simplify your business. For instance, if you see piles of paper, it likely means there is a workflow process that’s out of control and there’s a better a way to manage it.
- Do research: Work to identify different capabilities that are available in the market today and how they can help your business. Talk to your employees and fellow SMBs to learn which capabilities they use, are interested in or don’t recommend. After all, your employees will be the ones using this new technology, so getting their input could prove to be valuable in the long run.
- Safeguard investments: IT investments can be costly, so it’s critically important to safeguard and keep information secure. A recent survey of SMBs worldwide demonstrates how SMB owners’ attitudes toward IT can have a significant impact on their business – there appears to be a positive correlation between protecting information assets and achieving business goals. Choose dependable protection that keeps up with the changing needs of the workplace environment.
Investing in an IT infrastructure is important, and if done correctly, can help you focus on what’s important and achieve desired business outcomes. Have a tip or insight? Share it in the comment box below.
June 6th, 2013
By Brian Lincoln, senior product line manager, Xerox DocuShare
Spending on information technology by small and medium-sized businesses (SMBs) in the United States will approach $145.8 billion in 20131.
IT spending is on the rise and the economy is moving forward, but IT leaders are still asked to justify every penny they spend. This makes calculating expected return on investment (ROI) before making a purchase very important. When it comes to enterprise content management (ECM), this can seem like an elusive goal. However, measuring the ROI of ECM isn’t as difficult as some may think. An ECM system can yield savings and efficiencies that help a smaller business grow.
- Time is money – and workplace productivity is the ultimate measure of business success. If an employee can quickly find information using an ECM system, the freed-up time can be refocused on more important, revenue-generating or core organizational activities. Customer service is vastly improved when agents or representatives can find a client’s information or respond to a query instantly. Leveraging multifunction printers (MFPs) with an ECM system is another way to save money. MFPs can help automate tedious office activities by enabling you to scan documents directly into an ECM workflow that routes the document automatically to specific departments or colleagues. Storing documents in digital form eliminates filing cabinets and reduces storage and postage fees.
- Businesses are becoming more aware of their carbon footprint – and are noticing that “going green” saves green! By automating business processes, SMBs dramatically reduce consumption of paper, ink, toner, energy and materials. Gas emissions and transportation costs affiliated with the shipment of hard-copy documents are also greatly reduced when using an ECM solution instead. Going paperless within an office can literally help free up space and modernize a work environment.
- Maintaining compliance is an unavoidable cost of doing business for many, and the returns on investments can be difficult if not impossible to measure. Business documents must be kept secure and confidential. With ECM, content is housed in a secure Web repository, accessible 24/7. ECM solutions help meet security and compliance requirements—which sometimes demand time and expense from an emerging business—through features like permissions, digital signatures and auditable workflows, which make annual audits easier and help companies avoid the risk of potential fines.
- Maintaining the client-base and generating new customers is important to any business. An efficient ECM solution supports a better business process, ultimately improving response time to customers which can greatly impact their experience and loyalty.
1According to Ray Boggs, vice president, Small and Medium-Sized Business Research at IDC.
May 8th, 2013
We’ve all heard the news stories about massive data breaches that result in personal information being stolen from tens, even hundreds of thousands of customer accounts. These days it seems such reports have become all too commonplace.
But unless you’ve been victimized personally by such a malicious infiltration, or you’re the CTO of a company that failed to adequately safeguard its customers’ private information, much of the media’s buzz regarding cyber security likely triggers little more than a “glad it’s not me” attitude.
However, while many of the companies that grace the news with such ignominious headlines can afford to overcome their mishaps in terms of both bottom-line damage and negative PR, small businesses could find themselves in dire straits as the result of insufficient data-protection policies and/or procedures.
As reported by Info Security Magazine, a study conducted by the Poneman Institute (an independent researcher of data protection and emerging data security technologies) shows the extent to which a single malicious breach impacts an organization’s balance sheet. Using data compiled in 2012 through the polling of 3,529 IT and IT security professionals in eight countries (the US, Canada, the UK, Australia, Brazil, Japan, Singapore, and the UAE), Poneman’s findings conclude that on average, a single malicious data breach cost each affected organization $840,000 in overall impact—a significant chunk of change for most small businesses.
What’s being done to address the ever-present threat of data infiltration? Cyber security technology provider McAfee is on the bleeding edge of the industry’s efforts to thwart not only the criminals who continuously pursue network security flaws, but also the company employees who unwittingly open the door to such malicious activities.
Security experts from McAfee and Xerox teamed-up to produce a timely and extremely informative webcast, “SMB Security Guide for Innovating in Today’s Ever-Changing Technology Ecosystem,” which is now available for online viewing by anyone who wants to ensure they’re doing everything they can to protect their own and/or their customers sensitive information.
As you know by now, whether you’re an IT professional with a large enterprise or the owner of a small business, data protection is something few can afford to ignore.
May 7th, 2013
By Paul Criswell, Xerox Product Marketing Manager
We’re here in beautiful Scottsdale, Ariz. this week for an important printing-industry event — the Photizo Transform 2013 MPS Conference.
This is where we as Xerox (a printing technology manufacturer and solutions provider) come together with other vendors, Channel Partners and industry experts to talk about the current state of managed print services and the ways in which we see the industry changing.
People have been talking about the paperless office for years, and the fact remains that people still need to print. The printers, copiers and software are changing with the times and our products continue to evolve with the market. This week will be spent discussing the future of document technology and how we, the technology experts, can make you, our customers, more productive and reduce your business expenses.
The Xerox Mobile Print solution is a highlight at this year’s show and is the exclusive mobile print solution for the conference. Did you know you can print from your mobile device to all Xerox ConnectKey multifunction printers? Our software even allows you to print from your device to other non-Xerox devices, giving you the freedom to print when and where you need your documents.
Also at the show we are highlighting our newest ConnectKey MFP – the ColorQube 8900. The device combines our exclusive Solid Ink technology into a workhorse multifunction printer that not only gives you fantastic color output, but also delivers real cost savings with our Hybrid Color billing plans.
As Dylan once wrote, “The times they are a changin’,” and so is Xerox. Our Mobile Print solution, as well as our ConnectKey and Solid Ink technologies, allow businesses big and small run more efficiently, securely and cost-effectively.
We help you manage your documents so you can focus on what you do best – running a successful business.
March 8th, 2013
One of the aspects I mentioned as a commonly accepted benefit of working remotely is the affect it has on society’s collective carbon footprint. As the above-linked article demonstrates, the potential green benefits are impressive, especially when one crunches a few widely accepted bits of data regarding Americans’ fossil fuel consumption.
The following figures, which were taken directly from the ZDNet piece, are, as the author states, conservative estimates.
- Americans spend 36.9 billion hours a year, commuting
- Americans drive 1.9 trillion miles commuting each year
- Americans spend $255 billion just for the gasoline to commute
- Americans consume 60.5 billion gallons of gasoline (the capacity of 1,298 Exxon Valdez tankers, fully loaded) each year to commute
- Americans release 1.16 trillion pounds of carbon dioxide into the air while commuting.
Some of the comments I received in response to my earlier post touched on the environmental benefits of fewer cars driving to and from the office. I completely agree with such commentary, but I admit I didn’t fully comprehend the issue’s magnitude. And while I was a bit taken aback by the individual numbers listed above, I’m more impressed by the extent to which they collectively represent such a huge opportunity for major change.
Obviously there are many workers in lots of industries for whom telecommuting simply isn’t a viable option. But as the numbers show, even a small reduction in the percentage of those who regularly drive to and from the workplace can affect a dramatic downward shift in America’s total carbon footprint.
As always, your comments are encouraged.